for Daisy Design Studio – Daisy Design & Art
1. Introduction
Daisy Design Studio (“we”, “us”, “our”, managed by Daisy Design & Art) is deeply committed to protecting your privacy and safeguarding your professional information. This Privacy Policy outlines exactly how we collect, utilize, store, and protect your personal data when you navigate our website, initiate contact via email, or engage our digital layout services.
We operate in strict compliance with the General Data Protection Regulation (GDPR) and all applicable Dutch privacy laws and regulations.
2. Data We Collect
We strictly collect information that is contractually necessary to deliver our premium layout design services. This includes:
Information you provide directly:
- First and Last Name
- Business or Agency Name
- Corporate Email Address
- Project specifications and asset configurations
- Secure cloud storage transmission links (e.g., Google Drive or Dropbox)
Any communication data submitted through our contact form or our dedicated intake and feedback forms (Google Forms).
Information collected automatically:
- IP address
- Browser type and device specifications
- Basic, privacy-friendly website analytics data
We strictly do not collect, process, or store any sensitive or special categories of personal data.
3. How We Use Your Data
We utilize your personal information exclusively to maintain a professional, calm, and efficient workflow. Your data is used to:
- Respond directly to your project inquiries and emails.
- Formulate comprehensive, transparent project proposals and quotes.
- Confirm calendar bookings and process service invoices.
- Execute and deliver our VIP Design Days and Custom InDesign Projects.
- Provide high-level client support and maintain legal corporate records.
- We do not engage in automated decision-making, behavioral profiling, or automated tracking.
4. File Handling, Client Materials & Security Architecture
To guarantee absolute data security and technical system integrity, we enforce a strict file handling policy:
No Email Attachments: We do not accept raw copy, manuscript drafts, or visual assets via email. Clients must upload all materials to their own secure cloud storage (Google Drive or Dropbox) and share a verified, access-restricted link.
This operational workflow ensures all assets are automatically virus-scanned by the cloud provider, protecting both our network architecture and yours from digital corruption.
We strictly refuse to open, process, or download unverified ZIP files, client-supplied templates, or unverified software packages.
5. Legal Basis for Processing
Under the GDPR, we process your personal data based on the following legal parameters:
Contractual Necessity: To execute and deliver the design agreements, VIP Days, or Custom Projects you have engaged us for.
Legitimate Interest: To effectively manage, secure, and optimize our independent studio operations.
Consent: When you explicitly choose to fill out a contact form, submit an intake portal, or reach out to our administration via email.
6. Data Sharing & Third-Party Processors
We do not sell, rent, lease, or trade your personal or business data to any third-party marketing entities. To deliver our services seamlessly, we only share required information with trusted, GDPR-compliant third-party infrastructure processors, including:
Cloud Storage Solutions (Google Drive / Dropbox)
Secure Business Email Providers
Certified Web Hosting Platforms
Privacy-compliant website analytics tools
International payment processors (such as PayPal)
For international clients operating outside the European Union, data transmissions comply strictly with established international data protection frameworks.
7. Data Retention & Erasure Parameters
We retain your information only as long as strictly required to fulfill our design delivery obligations and meet national regulatory requirements:
Client Project Files & Submitted Content: Retained for up to sixty (60) days following final PDF delivery to accommodate short-term archival requests. After 60 days, all raw content files and preview drafts are permanently deleted from our local systems.
Invoices, Contracts & Financial Records: Retained for a strict period of seven (7) years, as legally mandated by Dutch tax law (Belastingdienst).
General Emails & Intake Communications: Retained for up to twelve (12) months following our last active communication.
8. Your Legal Rights (GDPR)
Regardless of your geographical location, under the GDPR you hold the following absolute rights regarding your personal data:
- The right to access and review the data we hold about you.
- The right to rectify inaccurate or incomplete business data.
- The right to request the complete erasure of your data (the “right to be forgotten”), subject to statutory tax preservation laws.
- The right to restrict or object to the processing of your data.
- The right to data portability.
To exercise any of your legal privacy rights, kindly contact our administration directly at: info@daisy-design.nl.
9. Cookies & Analytical Tracking
Our digital platform utilizes basic, functional, and privacy-friendly cookies exclusively to ensure website performance and stability. We do not deploy intrusive tracking cookies, third-party pixel mapping, or behavioral advertising cookies.
10. Comprehensive Security Measures
We deploy strict technical and organizational security protocols to shield your personal and project data from unauthorized access, loss, or alteration. These measures include:
- Fully encrypted web connections protected by SSL certificates.
- Secure, restricted-access storage hosting platforms.
- Strict limitation of access to project files.
- Mandatory cloud-based virus scanning protocols.
11. External Links
Our digital platform may contain navigation links to external websites, platforms, or resources. Daisy Design Studio carries no responsibility or liability for the independent privacy practices, terms, or content architectures of those external platforms.
12. Updates to This Privacy Policy
We reserve the right to modify or update this Privacy Policy to reflect changing operational workflows or legal regulations. The most current version will always be published directly on this official page.
13. Contact & Inquiries
For any operational questions, legal inquiries, or compliance requests regarding this Privacy Policy or your personal data architecture, please reach out to us at: info@daisy-design.nl.